The State of Scheduling 2025 is a global survey that brings scheduling professionals together to share how their work is evolving and what’s needed to improve it.

Whether you're wrangling spreadsheets or fine tuning auto-scheduling layers, your voice can help uncover shared challenges, showcase progress, and inspire smarter solutions across the sector.

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This year, we focus on Improving Scheduling Practices and Measuring Scheduling Outcomes.

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Why participate?

✔ Benchmark your institution to peers

✔ Contribute in driving the importance and understanding of scheduling

✔ Get early access to the 2025 report and the full dataset

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The survey is open and your insight matters

Click below to get started. You don’t have to answer everything but the more you share, the more valuable the findings will be for the entire community.

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Start survey.

The survey takes ~10 min to complete. Thanks for contributing.

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Missed last year’s report?

More than 200 managers and practitioners participated and over 50 in-depth interviews helped shed light on the numbers behind the trends. Download the State of Scheduling 2024 report here.

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From “well enough” to “why didn’t we do this sooner?”

Roskilde had been managing their academic planning with a system that, while familiar, came with limitations - especially around vendor communication and workflows for jointly taught activities. As Pia Nielsen, Educational Timetabler at the university, put it: the setup worked, but looking back, “we did things in a weird way.”

The tipping point came when it was clear that continuing with the status quo would hold them back. The decision to switch wasn’t easy - but it was necessary. After hearing strong recommendations from peers and engaging in open, constructive dialogue with the TimeEdit team, the university saw a better way forward.

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TimeEdit stood out by demonstrating not just a strong technical fit, but a collaborative spirit. The team matched Roskilde’s expectations with real understanding, not just of the product, but of their challenges and the wider higher ed landscape.

Pia Nielsen, Educational Timetabler

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What’s already changing

Since the rollout, the benefits have been immediate:

-> Conflict control in exam scheduling has been dramatically improved

-> Managing jointly taught activities is now streamlined, “a game changer,” as Pia described it.

-> Viewer is strengthening communication between planners and faculty, cutting down back and forth.

-> Support requests are resolved quickly, often within an hour.

-> And most importantly: the system feels intuitive, familiar in the right ways, and clearly better in others.

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In fact, for the spring timetable, staff beyond the core implementation group were able to build and manage schedules successfully. “Seeing that result makes me proud,” Pia said.

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Looking ahead

The university is planning to explore more TimeEdit functionality, including Outlook integration, Reserve, and Data Manager as they prepare for wider organisational updates. Pia summed it up best: the work has only just begun, but “I already have a list for Christmas hanging in the tree.”

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To everyone at Roskilde University: thank you for the trust and the collaboration. We’re so glad to be on this journey with you 💚

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A university with a bold vision for the future

Founded in 1828 and now home to a colleague and student community of over 42,000 people, working across multiple campuses in the UK and Cyprus, the University of Lancashire brings with it a rich academic legacy and a forward-thinking plan to match. Their complex curriculum spans undergraduate to postgraduate degrees, degree apprenticeships, CPD, and extensive partner-delivered offerings across 40 institutions worldwide.
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From spreadsheets to smart systems

Like many institutions, the University of Lancashire has faced the challenges of managing curriculum data spread across countless spreadsheets, documents, and disconnected tools. But with a university wide transformation initiative, aptly namned University of the Future, it was clear that the time had come to modernise and secure a tool to support this transformation.

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That’s where TimeEdit comes in. By implementing our Curriculum Management System, University of Lancashire is: 

-> Replacing 30+ sources of curriculum data with a single source of truth

-> Streamlining approval and amendment workflows to boost efficiency and quality oversight

-> Enabling a strategic transition to block delivery, with the flexibility to accommodate varied models and calendars

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Why did the university decide to partner with TimeEdit?

When the University of Central Lancashire sought a partner to support their academic operations, they were looking for more than just a software provider. They needed a team that could understand their unique context, adapt to their needs, and collaborate closely throughout the journey. Here’s why they chose TimeEdit:

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"The TimeEdit team didn’t just sell a product - they demonstrated a clear understanding of our challenges and showed how they’d help us solve them. We saw flexibility, responsiveness, and a willingness to meet us where we are. That matters."

Fran Haygarth, Senior Academic Quality Manager

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"From the very first conversation, we could tell this would be a strong partnership - professional, collaborative, and grounded in mutual understanding."

Jane Cooke, Business Analyst

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We are honoured to support University of Lancashire on their journey and we can’t wait to see how their University of the Future vision comes to life 💚

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Welcome aboard, University of Lancashire!

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